This is the first written document submitted by a project sponsor seeking Bonneville Power Administration (BPA) funding through the Grande Ronde Model Watershed (GRMW). The prospectus is intended to help a sponsor develop their project to achieve appropriate biological goals and objectives and to make GRMW aware of a pending project proposal.
Project Sponsor should complete and submit a prospectus to the GRMW. The prospectus must be submitted electronically to firstname.lastname@example.org.
GRMW staff will review the prospectus to determine if the proposed project would:
All prospective projects will be evaluated with the priority considerations of: location, quantifiable benefits and project feasibility. The project sponsor will be notified within two weeks of submitting a prospectus whether they are invited to submit a project proposal.
Helpful links:GRMW Prospectus Form
There will be two opportunities annually to submit draft proposals: April 15 and September 15.
During the site visit the TC and project sponsor may identify and discuss any relevant issues such as expected biological benefits, technical designs, feasibility and/or relationship to other projects.
Within 2 weeks following the site visit, the sponsor will receive a written site visit report prepared by GRMW and reviewed by BPA and the TC. This will provide written feedback on their potential project’s likelihood of meeting goals and objectives, technical considerations and suggestions for changes to the proposed project.
GRMW and BPA staff will work with sponsor to address any TC questions, concerns or requests for additional information to assure they are included in the final proposal, after which the final proposal will be circulated to the TC for their final review. Final proposal is to be submitted within 4 weeks of the sponsor receiving TC site visit report.
The final proposal will be submitted to the GRMW Board of Directors along with recommendations from the TC, BPA and GRMW staff.
GRMW Board will make the final determination whether to implement and fund the project as proposed
Formal TC site visits will occur twice annually: within the first two weeks of October and within the first two weeks of May.
This notification will be provided to sponsor within five days of the Board decision. The approval will be addressed to the sponsor (Project leader and Supervisor) and copied to appropriate BPA staff. The letter will state the approved budget, which is to match the budget included in the final proposal.
3. Environmental Compliance (EC):
4. Final Submittal
Draft contracting package must be submitted 90 days before start date
Environmental Compliance review takes up to 30 days after BPA sends draft contracting package to Environment Compliance specialist
Discussions between EC specialist and Sponsor could require from 5 to 30 days
Line Item Budget requires formulas, explanations of figures, rationale for special purchases
If the contract is delayed, a pre-award authorization letter may be issued at the Contracting Officer’s discretion, and primarily to sustain coverage during a contract renewal, rather than the hasten start-up of a new project/contract. If a COTR cannot submit a CR/CCR to the CO at least 30 days before effective date (45 days), then the remedy is to move the effective start to a later date
Advise GRMW staff and BPA of any issues that arise during project implementation. Site visits will be conducted during field season of the following year to as many projects as possible to highlight and document success. The Completion Report is part of the contract with BPA, guidelines can be found in Pisces.
Helpful links:Example Completion Report
If budget changes occur prior to the project being contracted:
If budget changes occur post project contracting:
|Bonneville Power Administration|
|Contract Change Request|
|Contracting Officer's Technical Representative|
|Endangered Species Act|
|Federal Columbia River Power System|
|Grande Ronde Model Watershed|
|Monitoring and Evaluation|
|National Environmental Policy Act|
|Pisces is a software tool for managing BPA's Fish and Wildlife Program. BPA created Pisces to help manage fish and wildlife projects throughout the Columbia River Basin. Pisces provides a collaborative environment, where Contractors and BPA project managers can create and manage Statements of Work based on work elements. Program partners will be able to access reports on all aspects of the program's activity.
Pisces is a web-enabled software tool. After installing the Pisces application, users must have an internet connection and a Pisces account in order to access program information.
|Statement of Work|